With the advent of new technologies, the way we communicate and share information has changed dramatically, both privately and at work.
In the past, companies would rely on traditional methods of communication, such as face-to-face meetings or memos circulated through the office. However, with the rise of digital tools and platforms, there is now a variety of ways to share information, which has both its good and bad points.
On the one hand, it's never been easier to share information and connect with colleagues. We can now use a variety of tools to stay in touch such as email, instant messaging, video conferencing, and social media.
However, with so many different platforms and methods of communication, it can be difficult to keep track of everything. It's easy for important information to get lost in the shuffle, or for people to feel overwhelmed by the constant stream of updates and notifications.
Sharing Information should be Easy
Back in the olden days, if you needed help finishing a task, or certain information to finish a project, you had two options: either ask a colleague or go looking for it in the company archives.
If you were lucky, someone might know where to find what you were looking for, but more often than not you would have to go through stacks of papers or old files on your own.
Nowadays, with the rise of digitalization, it's become a lot easier to store and share information. Unfortunately, it's not always that much easier to find the information you need.
Too many channels
Sure, if the info you're looking for is available on the internet, then Google is your best friend, but what about that file Suzan from sales shared the other day? Do you remember where you saw it?
Was it in your email? Or maybe on that messaging app, everyone's using these days?
If you work in a company with a lot of different departments and projects, then chances are you're constantly bombarded with information from a variety of sources. It can be difficult to keep track of everything, and even harder to find the specific piece of information you're looking for.
Internal Wiki
Internal wikis are a great way to store and share information within a company. They're usually pretty well organized, and you can find what you're looking for with a simple search.
How useful the information on them is, however, another matter. Most companies do not put much effort into updating those and in some, they can't even be updated by employees and are only edited by a select few which tends to make them outdated.
And you still can't find all the information you need. Sure, last year's revenue report will be there, but what about that file Suzan from sales shared the other day? Or info about where and when the next company retreat is?
Losing Institutional Knowledge
When employees leave a company, they often take a lot of valuable knowledge and information with them. This can be a big problem for companies, especially if the employee was in a senior position or worked on long-term projects.
All that knowledge and experience can be difficult to replace, and it can take a long time for new employees to get up to speed. This can have a negative impact on productivity and efficiency, and can even lead to mistakes being made.
If a company does not have a good system for storing and sharing information, then it can be very difficult to keep institutional knowledge, and this can lead to problems down the road.
Even if Peter tried to pass on as much info as he could before leaving for his retirement party, would you know where to look for it? And what about all the little details he didn't know where to share, like the best place to buy office supplies or the name of that one vendor who always gives a discount?
Here's where Lorino comes in
Lorino is a platform that helps employees connect and share information with each other. It's a central repository for all the information that people in a company need, and it's easy to use and search.
The best part is, that it's populated organically, by your employees. When you think about it, no one knows what info or tips would be useful for their colleagues, than the colleagues themselves.
Lorino makes it easy for employees to find the information they need, and also helps companies keep track of institutional knowledge. It's a win-win for everyone involved!
Easily find what you are looking for
With Lorino, finding the right info becomes a breeze. No more sifting through old emails or trying to remember where you saw that file. Everything is organized and accessible in one place.
Everything is shared in the form of posts, which are organized by topics and can even be tagged. You can create as many topics and tags as you want or need, and also use either one to find the right post.
Or just search by person - you might not remember what Suzan shared and where, but you do remember that it was her.
Lorino is constantly being updated
Since the platform is populated by employees, new information is always being added. This means that you can be sure that the information on Lorino is always up-to-date.
If there's something you can't find, you can always ask your colleagues directly. The platform makes it easy to connect with people in different departments and get the information you need quickly.
So why gather all information in one place?
The answer is quite simple: because it's easier to find it later on! Providing your employees with a multitude of communication channels is convenient in a lot of ways, but it makes finding specific information a lot harder.
Lorino solves that problem by gathering everything in one place - be it tutorials, important reports, or just simple tricks and hacks, like how to fix the office printer when it's jammed with paper again.
It's also your best chance of holding on to institutional knowledge. Most of your employees will be happy to share their everyday tips and tricks, as long as they have a meaningful way of doing it. If you provide them with a platform they know everyone uses and has access to, they'll be more likely to contribute.
Summary
Lorino is also very versatile and can be used in a variety of ways, depending on your needs. You can use it to post company-wide announcements, share important documents, or just have a place where people can ask questions and get answers.
The possibilities are endless, and the platform is constantly being improved. So why not give it a try? Check out our completely free demo workspace, or book a demo, and see for yourself how Lorino can help your company!